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Image / Editorial

#JobFairy: We’re Hiring An Office Manager/PA To The CEO


by IMAGE
15th Dec 2017
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Join our busy, bustling crew at IMAGE HQ in Dun Laoghaire – we need someone to help us keep everything running smoothly both front and back of house.

The Role

  • Meet & greet visitors, clients, suppliers
  • Manage reception and switchboard – answer all incoming calls
  • Book & record taxis and couriers
  • Book off-site team meetings and workshops
  • Sort and manage all incoming and outgoing post
  • Manage upkeep of building entrance, reception area, meeting rooms
  • Manage kitchen rota and recycling
  • Place stationery orders and monthly magazine subscriptions
  • Provide admin support for events, commercial and circulation departments
  • Manage CEO’s diary 
  • Manage CEO’s expenses 
  • Plan travel itineraries, booking flights, accommodation, taxis, etc.
  • Liaise with contacts and act as company representative on the phone and via email
  • Take Minutes at meetings
  • Manage general admin including filing and occasional letter writing for CEO
  • Order flowers/coffee/gifts as necessary
  • Manage parking spaces and fobs
  • Manage printer issues
  • Organise staff events; workshops, meetings, parties
  • Provide HR support- managing Jobbio and Linkedin account, adding jobs online, arranging interviews
  • Update IPL listings on Media Live and Magazines Ireland
  • Co-ordinate contra deals

Skills Required

  • Microsoft Office proficiency
  • Very outgoing with strong communication skills
  • Close attention to detail
  • Excellent organisational skills
  • Resourceful and pro-active individual
  • Team player

Please send your CV to [email protected]